As SMBs integrate technology systems more and more into the
core functions of their businesses, they realize many advantages.
There is one disadvantage, however, to the proliferation of
technology systems throughout a business – asset tracking.
Asset tracking is not only a sound accounting practice, it
is critical to business planning, accurate financial statements,
and compliance. While not all SMBs have to deal with SOX,
HIPAA, and other forms of federally enforced legislation,
software compliance is ubiquitous to all firms.
Asset management is an issue for nearly every organization.
Technology systems need to be monitored for their physical
whereabouts, their hardware assets, and their software versions
and approved applications. However, tracking down all of this
information can be a real nightmare and drain on administrator’s
productivity. How so?
Modern computing systems have taken on a level of complexity
that makes asset tracking extremely time consuming. First,
computer systems are made up of many components, some of which
can be very expensive. These components, such as hard disks,
memory modules, and mother-boards sometimes fail and have
to be replaced. This creates a financial event that many organizations
would like to track over time. Even if systems do not fail,
it would be nearly impossible for administrators to deliver
a complete picture of component-level assets without taking
systems apart – which is not desirable. Second, with the rise
of mobile-computing, such as notebooks, tracking down assets
and getting access to them can be very challenging for administrators.
Road warriors do not easily part with their notebooks. Third,
with most users being on the internet now, non-approved software
is often download and can lead to complications that administrators
only discover after they access the machine. Fourth, few SMBs
can afford enterprise-level software deployment systems that
push approved applications to all systems at once. This can
often lead to systems having different versions of the same
applications. This makes it difficult to plan upgrade paths
with financial accuracy. These issues make it very difficult
for businesses to understand what they have, what they should
buy, and how much it will cost.
Fortunately, SyAM Software’s Server Monitor Central and Desktop
Monitor Central virtually eliminate the need for manual asset
tracking. Our software agents gather asset information dynamically
and report it to the central management console. Administrators
can then run reports at both a summary level, which includes
basic hardware and software information, and at a detailed
level, which includes highly detailed information such as
the serial numbers on disks, memory modules and other components.
This information can be output to CSV, HTML, or XML for inclusion
Our dynamic asset management features can save hundreds of
hours of manual labor annually for administrators. Best of
all, it can help organizations create accurate financial statements
and business plans that truly reflect the firm’s needs.